EventsManager

Getting Started with Events Manager

Welcome to Events Manager! This guide will help you get started with the application.

Accessing the Application

  1. Navigate to your organization’s Events Manager URL (e.g., https://rh-events.org)
  2. Click the Login button in the header
  3. Enter your credentials or register for a new account

First Time Login

When you first log in, you’ll be taken to the Events Dashboard where you can:

The application has several main sections accessible from the navigation menu:

📅 Events

View and manage all events in the system. You can filter, search, and create new events.

📝 CFP Submissions

Manage call for papers submissions for various events. Submit talks, review submissions, and track status.

👥 Attendees

View and manage event attendees, including contact information and roles.

📎 Assets

Upload and manage files associated with events, such as:

👤 Profile

Manage your user profile:

⚙️ Admin (if you have admin privileges)

User Roles

There are three main user roles in the system:

👤 User (Default)

🔍 Reviewer

👨‍💼 Admin

Creating Your First Event

  1. Click Events in the navigation menu
  2. Click the + New Event button
  3. Fill in the event details:
    • Name: Event title
    • Location: Physical location or “Virtual”
    • Start/End Date: Event dates
    • Priority: High, Medium, or Low
    • Type: Conference, Meetup, Workshop, etc.
    • Goals: What you want to achieve
    • CFP Deadline: If accepting submissions
    • CFP Link: Link to submission form
  4. Click Create Event

Submitting a CFP

  1. Navigate to Events and find the event you want to submit to
  2. Click on the event to view details
  3. Click Submit CFP button
  4. Fill in the submission form:
    • Title: Your talk/presentation title
    • Abstract: Detailed description
    • Notes: Additional information
  5. Upload any supporting files (optional)
  6. Click Submit

Your submission will be reviewed by the event organizers and reviewers.

Uploading Files

Files can be uploaded in several ways:

From Event Details

  1. Open an event
  2. Click the Upload Asset button
  3. Select file type and upload

From Assets Section

  1. Navigate to Assets
  2. Click + Upload Asset
  3. Select the file and associate it with an event or submission
  4. Click Upload

Supported File Types

Maximum file size: 50 MB per file

Search and Filters

Searching Events

Use the search bar to find events by:

Filtering

Apply filters to narrow down results:

Getting Help

Next Steps

Tip: Hover over form fields to see helpful tooltips and validation requirements.

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